Supervisor, Procurement

Requisition Id:

Business Unit: Corporate

Location:

Pune, IN, 411104

What you'll do a typical day :

• Lead and Drive Supplier Enablement and Travel & entertainment expense management processes

• Work alongside the other COE team members to continuously enhance processes, improve analytics and performance metrics, and support user adoption of the systems/tools

• Support the implementation of new systems and system enhancements/releases including gathering requirements, testing functionality, providing training, and developing change management plans that ensure all business needs are met

• Create and/or maintain Standard Operating Procedures and training documentation as required

• Support internal project initiatives and Back-up for Team activities during absences.

• Support internal and external customers and build strong working relationships.

• Responsible to build, generate and maintain data reports, document templates and progress of projects

• Responsible for planning and identifying development areas of team members and guiding/mentoring them to achieve agreed efficiency and quality levels

• Responsible for Performance management of the team members to meet desired SLA's

• Supporting the direct reports in getting their process improvement ideas implemented

Travel & Entertainment activities

• Manage the day-to-day operations of the Travel & Entertainment Expense Programs including user access, training, process documentation and website management

• Ensure delivery of an effective, efficient, and compliant T&E audit process, in accordance with agreed procedures and policies

• Act as the escalation point in resolving complex issues with key stakeholders

• Maintain high quality of service levels, reporting against T&E service delivery KPIs leadership

• Develop an in-depth understanding of T&E policies across the locations

• Understanding of current expense reimbursement related policies across different countries and identifying improvement opportunities.

• Manage the day-to-day operations of the Corporate Card Programs including new card issuance and policy compliance

• Provide ad-hoc management reporting on travel & expense, report on key metrics and conformance to standards and policies Supplier Enablement

• Identify potential suppliers for Purchase Order process and ensuring enforcing No PO No Pay Policy

• Execute supplier communications to ensure a smooth enablement process, Support and facilitate meetings with Suppliers (Current & New)

• Coordinate with suppliers to execute electronic Ordering and Invoicing strategy in Coupa

• Collaborate with AP team to reduce the stuck invoice due to non-availability of PO’s

• Manage supplier training, testing, including the enrollment with the Coupa

• Support supplier data cleansing, coordinate with supplier, business and IT to make any required changes to supplier master data

• Troubleshoot enablement issues and assist users (both internal and external) in resolving questions with the Procure to Pay system

What you need to succed at XPO :

EDUCATION/EXPERIENCE:

• Minimum Required Education: Bachelor’s Degree in Business or related field

• Minimum Required Experience: 7 and above years of experience in purchasing, procurement, travel & expenses

• Desirable Education/Experience: Bachelor’s Degree with 7 and above years’ experience with 2-4 years of experience into team handling

• Technical Competencies

• Basic Computer Skills –

• Basic knowledge / Strong Fluency /Expert-level user of Windows applications and Microsoft Office programs such as MS Project, Word, Excel.

• Accurately inputs information into and retrieves from the computer.

• Quickly learns and achieves proficiency in new software applications as needed.

• Other Technical / Computer Skills -

• Experience in a T&E processes and system solution like Concur, Oversight, Chrome River, etc.

• 3+ years of experience on P2P tools like Coupa, Ariba etc.

What you'll do a typical day :

• Lead and Drive Supplier Enablement and Travel & entertainment expense management processes

• Work alongside the other COE team members to continuously enhance processes, improve analytics and performance metrics, and support user adoption of the systems/tools

• Support the implementation of new systems and system enhancements/releases including gathering requirements, testing functionality, providing training, and developing change management plans that ensure all business needs are met

• Create and/or maintain Standard Operating Procedures and training documentation as required

• Support internal project initiatives and Back-up for Team activities during absences.

• Support internal and external customers and build strong working relationships.

• Responsible to build, generate and maintain data reports, document templates and progress of projects

• Responsible for planning and identifying development areas of team members and guiding/mentoring them to achieve agreed efficiency and quality levels

• Responsible for Performance management of the team members to meet desired SLA's

• Supporting the direct reports in getting their process improvement ideas implemented

Travel & Entertainment activities

• Manage the day-to-day operations of the Travel & Entertainment Expense Programs including user access, training, process documentation and website management

• Ensure delivery of an effective, efficient, and compliant T&E audit process, in accordance with agreed procedures and policies

• Act as the escalation point in resolving complex issues with key stakeholders

• Maintain high quality of service levels, reporting against T&E service delivery KPIs leadership

• Develop an in-depth understanding of T&E policies across the locations

• Understanding of current expense reimbursement related policies across different countries and identifying improvement opportunities.

• Manage the day-to-day operations of the Corporate Card Programs including new card issuance and policy compliance

• Provide ad-hoc management reporting on travel & expense, report on key metrics and conformance to standards and policies Supplier Enablement

• Identify potential suppliers for Purchase Order process and ensuring enforcing No PO No Pay Policy

• Execute supplier communications to ensure a smooth enablement process, Support and facilitate meetings with Suppliers (Current & New)

• Coordinate with suppliers to execute electronic Ordering and Invoicing strategy in Coupa

• Collaborate with AP team to reduce the stuck invoice due to non-availability of PO’s

• Manage supplier training, testing, including the enrollment with the Coupa

• Support supplier data cleansing, coordinate with supplier, business and IT to make any required changes to supplier master data

• Troubleshoot enablement issues and assist users (both internal and external) in resolving questions with the Procure to Pay system

What you need to succed at XPO :

EDUCATION/EXPERIENCE:

• Minimum Required Education:Bachelor’s Degree in Business or related field

• Minimum Required Experience:7 and aboveyears of experience in purchasing, procurement, travel & expenses

• Desirable Education/Experience:Bachelor’s Degree with 7 and above years’ experience with 2-4 years of experience into team handling

• Technical Competencies

• Basic Computer Skills –

• Basic knowledge / Strong Fluency /Expert-level user of Windows applications and Microsoft Office programs such as MS Project, Word, Excel.

• Accurately inputs information into and retrieves from the computer.

• Quickly learns and achieves proficiency in new software applications as needed.

• Other Technical / Computer Skills -

• Experience in a T&E processes and system solution like Concur, Oversight, Chrome River, etc.

• 3+ years of experience on P2P tools like Coupa, Ariba etc.

What you'll do a typical day :

• Lead and Drive Supplier Enablement and Travel & entertainment expense management processes

• Work alongside the other COE team members to continuously enhance processes, improve analytics and performance metrics, and support user adoption of the systems/tools

• Support the implementation of new systems and system enhancements/releases including gathering requirements, testing functionality, providing training, and developing change management plans that ensure all business needs are met

• Create and/or maintain Standard Operating Procedures and training documentation as required

• Support internal project initiatives and Back-up for Team activities during absences.

• Support internal and external customers and build strong working relationships.

• Responsible to build, generate and maintain data reports, document templates and progress of projects

• Responsible for planning and identifying development areas of team members and guiding/mentoring them to achieve agreed efficiency and quality levels

• Responsible for Performance management of the team members to meet desired SLA's

• Supporting the direct reports in getting their process improvement ideas implemented

Travel & Entertainment activities

• Manage the day-to-day operations of the Travel & Entertainment Expense Programs including user access, training, process documentation and website management

• Ensure delivery of an effective, efficient, and compliant T&E audit process, in accordance with agreed procedures and policies

• Act as the escalation point in resolving complex issues with key stakeholders

• Maintain high quality of service levels, reporting against T&E service delivery KPIs leadership

• Develop an in-depth understanding of T&E policies across the locations

• Understanding of current expense reimbursement related policies across different countries and identifying improvement opportunities.

• Manage the day-to-day operations of the Corporate Card Programs including new card issuance and policy compliance

• Provide ad-hoc management reporting on travel & expense, report on key metrics and conformance to standards and policies Supplier Enablement

• Identify potential suppliers for Purchase Order process and ensuring enforcing No PO No Pay Policy

• Execute supplier communications to ensure a smooth enablement process, Support and facilitate meetings with Suppliers (Current & New)

• Coordinate with suppliers to execute electronic Ordering and Invoicing strategy in Coupa

• Collaborate with AP team to reduce the stuck invoice due to non-availability of PO’s

• Manage supplier training, testing, including the enrollment with the Coupa

• Support supplier data cleansing, coordinate with supplier, business and IT to make any required changes to supplier master data

• Troubleshoot enablement issues and assist users (both internal and external) in resolving questions with the Procure to Pay system

What you need to succed at XPO :

EDUCATION/EXPERIENCE:

• Minimum Required Education: Bachelor’s Degree in Business or related field

• Minimum Required Experience: 7 and above years of experience in purchasing, procurement, travel & expenses

• Desirable Education/Experience: Bachelor’s Degree with 7 and above years’ experience with 2-4 years of experience into team handling

• Technical Competencies

• Basic Computer Skills –

• Basic knowledge / Strong Fluency /Expert-level user of Windows applications and Microsoft Office programs such as MS Project, Word, Excel.

• Accurately inputs information into and retrieves from the computer.

• Quickly learns and achieves proficiency in new software applications as needed.

• Other Technical / Computer Skills -

• Experience in a T&E processes and system solution like Concur, Oversight, Chrome River, etc.

• 3+ years of experience on P2P tools like Coupa, Ariba etc.